Terms and Conditions

BOOTH ASSIGNMENT

Management reserves the right to make final booth assignment after the acceptance of the application. Sponsors with a package have priority booths. Other booths will be filled on a first-come first-served basis.

PAYMENT

Applications for sponsorships must be accompanied by full payment. The deadline for payments is September 1, 2023. Any exhibitors who’s payment hasn’t been received by the deadline will forfeit their sponsorship opportunity.

ADMINISTRATIVE FEES

Any payment cancelled by the financial institution is subject to a fee.

CANCELLATION

Sponsors acknowledge that canceling their sponsorship opportunity will result in harm to EMA. The following conditions shall apply:

  1. Should you need to cancel your sponsorship opportunity within to two months before the event, a refund of 20% will be issued.
  2. Refunds will not be granted for any sponsorship opportunity cancelled two months or less before EMA Expo 2024.
  3. Management reserves the right to cancel your sponsorship opportunity if a full payment is not received within time limits stated above.
  4. All cancellations must be made in writing and will take effect upon date of receipt at EMA’s office. Cancellations must be addressed to EMA c/o Emily Cole, 143 Union Blvd Ste 900, Lakewood, CO 80228.

LOSS OR DAMAGE

Sponsors agree that they will be liable for and not hold EMA responsible for any loss or damages occurring to or suffered by any person or company items. Neither the facility owners nor EMA will be responsible for loss or damage to exhibits or decorations by accident, theft, or any other cause while in the Expo buildings or during transport, between events or returning. Sponsors are encouraged to purchase their individual insurance if they believe there will be high risk associated with loss or damage. Sponsors acknowledge that EMA will do its best to avoid theft and harm to all property and people within reason, however all responsibility for loss and damage will be the liability of the sponsors.

USE OF EXHIBIT SPACE

Sponsors shall reflect their company’s highest standard of professionalism while present at all EMA Expo events including dinner at the Denver Museum of Nature and Science if applicable. Sponsors must maintain the table during the Expo hours by at least one company representative at all times during the Expo’s operation. All demonstrations and exhibits must be contained to the contracted space. In ensuring space for all booth participants, the maximum width of six feet (6’) and height of eight feet (8′) will be enforced. Booth takedown may not occur until the announced Expo closing.

USE OF DATA

I understand that my email will be shared with vendors and suppliers for communications related to the tradeshow. I understand that EMA will not share my private information with attendees at the Expo, exhibitors and sponsors, or other individuals outside of EMA.

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